While these commands are designed primarily for Microsoft Office Suite, you will find that many work in other programs as well. The Cut, Copy, and Paste command, for example, is the same in virtually every software package created for all Windows Operating Systems. Some of the earlier version shortcuts, i.e. 2000, 2003 may not work the same for 2007 - 2013.

Keep in mind when working with Word 2007 and up it defaults to a four letter .docx extension. This is NOT READABLE by any earlier version of Word! If saving documents to be opened by previous versions be sure to select the Office 97-2003 option from the drop down box if earlier Office compatibility is needed.

KEYBOARD SHORTCUT KEYS

All Caps

CTRL+SHIFT+A

Annotation

ALT+CTRL+M

App Maximize

ALT+F10

App Restore

ALT+F5

Apply Heading1

ALT+CTRL+1

Apply Heading2

ALT+CTRL+2

Apply Heading3

ALT+CTRL+3

Apply List Bullet

CTRL+SHIFT+L

Auto Format

ALT+CTRL+K

Auto Text

F3 or ALT+CTRL+V

Beginning of line Home key
Beginning of current paragraph Ctrl + up arrow
Beginning of previous paragraph Ctrl + up arrow twice
Beginning of next paragraph Ctrl + down arrow

Bold

CTRL+B or CTRL+SHIFT+B

Bookmark

CTRL+SHIFT+F5

Browse Next

CTRL+PAGE DOWN

Browse Previous

CTRL+PAGE UP

Browse Select Sub Menu

ALT+CTRL+HOME

Cancel

ESC

Center Paragraph

CTRL+E

Change Case

SHIFT+F3

Char Left

LEFT

Char Left Extend

SHIFT+LEFT

Char Right

RIGHT

Char Right Extend

SHIFT+RIGHT

Clear

DELETE

Close or Exit

ALT+F4

Close Pane

ALT+SHIFT+C

Column Break

CTRL+SHIFT+ENTER

Column Select

CTRL+SHIFT+F8

Copy

CTRL+C or CTRL+INSERT

Copy Format

CTRL+SHIFT+C

Copy Text

SHIFT+F2

Create Auto Text

ALT+F3

Customize Add Menu

ALT+CTRL+=

Customize Keyboard

ALT+CTRL+NUM +

Customize Remove Menu

ALT+CTRL+-

Cut

CTRL+X or SHIFT+DELETE

Date Field

ALT+SHIFT+D

Delete Back Word

CTRL+BACKSPACE

Delete Word

CTRL+DELETE

Dictionary

ALT+SHIFT+F7

Do Field Click

ALT+SHIFT+F9

Document Close

CTRL+W or CTRL+F4

Document Maximize

CTRL+F10

Document Move

CTRL+F7

Document Restore

CTRL+F5

Document Size

CTRL+F8

Document Split

ALT+CTRL+S

Double Underline

CTRL+SHIFT+D

End of Column

ALT+PAGE DOWN

End of Column

ALT+SHIFT+PAGE DOWN

End of Document Extend

CTRL+SHIFT+END

End of Documentument

CTRL+END

End of Line

END

End of Line Extend

SHIFT+END

End of Row

ALT+END

End of Row

ALT+SHIFT+END

End of Window

ALT+CTRL+PAGE DOWN

End of Window Extend

ALT+CTRL+SHIFT+PAGE DOWN

Endnote Now

ALT+CTRL+D

Extend Selection

F8

Field Chars

CTRL+F9

Field Codes

ALT+F9

Find

CTRL+F

Font

CTRL+D or CTRL+SHIFT+F

Font Size Select

CTRL+SHIFT+P

Footnote Now

ALT+CTRL+F

Go Back

SHIFT+F5 or ALT+CTRL+Z

Go To

CTRL+G or F5

Grow Font

CTRL+SHIFT+.

Grow Font One Point

CTRL+]

Hanging Indent

CTRL+T

Header Footer Link

ALT+SHIFT+R

Help

F1

Hidden

CTRL+SHIFT+H

Hyperlink

CTRL+K

Indent

CTRL+M

Italic

CTRL+I or CTRL+SHIFT+I

Justify Para

CTRL+J

Left Para

CTRL+L

Line Down

DOWN

Line Down Extend

SHIFT+DOWN

Line Up

UP

Line Up Extend

SHIFT+UP

List Num Field

ALT+CTRL+L

Lock Fields

CTRL+3 or CTRL+F11

Macro

ALT+F8

Mail Merge Check

ALT+SHIFT+K

Mail Merge Edit Data Source

ALT+SHIFT+E

Mail Merge to Document

ALT+SHIFT+N

Mail Merge to Printer

ALT+SHIFT+M

Mark Citation

ALT+SHIFT+I

Mark Index Entry

ALT+SHIFT+X

Mark Table of Contents Entry

ALT+SHIFT+O

Menu Mode

F10

Merge Field

ALT+SHIFT+F

Microsoft Script Editor

ALT+SHIFT+F11

Microsoft System Info

ALT+CTRL+F1

Move Text

F2

New Document

CTRL+N

Next Cell

TAB

Next Field

 F11 or ALT+F1

Next Misspelling

ALT+F7

Next Object

ALT+DOWN

Next Window

CTRL+F6 or ALT+F6

Normal

ALT+CTRL+N

Normal Style

CTRL+SHIFT+N or
ALT+SHIFT+CLEAR (NUM 5)

One character to left Left arrow
One character to right Right arrow
One line up Up arrow
One line down Down arrow
One line down Down arrow
One word to left Ctrl + left arrow
One word to right Ctrl + right arrow

Open Document

CTRL+O or CTRL+F12 or ALT+CTRL+F2

Open or Close Up Paragraph

CTRL+0

Other Pane

F6 or SHIFT+F6

Outline

ALT+CTRL+O

Outline Collapse

ALT+SHIFT+- or ALT+SHIFT+NUM -

Outline Demote

ALT+SHIFT+RIGHT

Outline Expand

ALT+SHIFT+=

Outline Expand

ALT+SHIFT+NUM +

Outline Move Down

ALT+SHIFT+DOWN

Outline Move Up

ALT+SHIFT+UP

Outline Promote

ALT+SHIFT+LEFT

Outline Show First Line

ALT+SHIFT+L

Overtype

INSERT

Page

ALT+CTRL+P

Page Break

CTRL+ENTER

Page Down

PAGE DOWN

Page Down Extend

SHIFT+PAGE DOWN

Page Field

ALT+SHIFT+P

Page Up

PAGE UP

Page Up Extend

SHIFT+PAGE UP

Paragraph Down

CTRL+DOWN

Paragraph Down Extend

CTRL+SHIFT+DOWN

Paragraph Up

CTRL+UP

Paragraph Up Extend

CTRL+SHIFT+UP

Paste

CTRL+V or SHIFT+INSERT

Paste Format

CTRL+SHIFT+V

Prev Cell

SHIFT+TAB

Prev Field

SHIFT+F11 or ALT+SHIFT+F1

Prev Object

ALT+UP

Prev Window

CTRL+SHIFT+F6 or ALT+SHIFT+F6

Print

CTRL+P or CTRL+SHIFT+F12

Print Preview

CTRL+F2 or ALT+CTRL+I

Proofing

F7

Redo

ALT+SHIFT+BACKSPACE

Redo or Repeat

CTRL+Y or F4 or ALT+ENTER

Remove Document Window Split ALT+SHIFT+C or ALT+CTRL+S

Repeat Find

SHIFT+F4 or ALT+CTRL+Y

Replace

CTRL+H

Reset Char

CTRL+SPACE or CTRL+SHIFT+Z

Reset Para

CTRL+Q

Revision Marks Toggle

CTRL+SHIFT+E

Right Paragraph

CTRL+R

Save

CTRL+S or SHIFT+F12 or ALT+SHIFT+F2

Save As

F12

Select All

CTRL+A or CTRL+CLEAR (NUM 5) or CTRL+NUM 5

Select Table

ALT+CLEAR (NUM 5)

Show All

CTRL+SHIFT+8

Show All Headings

ALT+SHIFT+A

Show Heading1

ALT+SHIFT+1

Show Heading2

ALT+SHIFT+2

Show Heading3

ALT+SHIFT+3

Show Heading4

ALT+SHIFT+4

Show Heading5

ALT+SHIFT+5

Show Heading6

ALT+SHIFT+6

Show Heading7

ALT+SHIFT+7

Show Heading8

ALT+SHIFT+8

Show Heading9

ALT+SHIFT+9

Shrink Font

CTRL+SHIFT+,

Shrink Font One Point

CTRL+[

Small Caps

CTRL+SHIFT+K

Space Paragraph 1

CTRL+1

Space Paragraph 15

CTRL+5

Space Paragraph 2

CTRL+2

Spike

CTRL+SHIFT+F3 or CTRL+F3

Split Document WIndow ALT+CTRL+S

Start of Column

ALT+PAGE UP

Start of Column

ALT+SHIFT+PAGE UP

Start of Document Extend

CTRL+SHIFT+HOME

Start of Document

CTRL+HOME

Start of Line

HOME

Start of Line Extend

SHIFT+HOME

Start of Row

ALT+HOME

Start of Row

ALT+SHIFT+HOME

Start of Window

ALT+CTRL+PAGE UP

Start of Window Extend

ALT+CTRL+SHIFT+PAGE UP

Style

CTRL+SHIFT+S

Subscript

CTRL+=

Superscript

CTRL+SHIFT+=

Symbol Font

CTRL+SHIFT+Q

Thesaurus

SHIFT+F7

Time Field

ALT+SHIFT+T

Toggle Field Display

SHIFT+F9

Toggle Master SubDocuments

CTRL+\

Tool

SHIFT+F1

Top of screen Ctrl + Page up
Top of previous page Alt + Ctrl + Page up
Top of next page Alt + Ctrl + Page down

Un Hang

CTRL+SHIFT+T

Un Indent

CTRL+SHIFT+M

Underline

CTRL+U or CTRL+SHIFT+U

Undo

CTRL+Z or ALT+BACKSPACE

Unlink Fields

CTRL+6 or CTRL+SHIFT+F9

Unlock Fields

CTRL+4 or CTRL+SHIFT+F11

Update Auto Format

ALT+CTRL+U

Update Fields

F9 or ALT+SHIFT+U

Update Source

CTRL+SHIFT+F7

VBCode

ALT+F11

Web Go Back

ALT+LEFT

Web Go Forward

ALT+RIGHT

Word Left

CTRL+LEFT

Word Left Extend

CTRL+SHIFT+LEFT

Word Right

CTRL+RIGHT

Word Right Extend

CTRL+SHIFT+RIGHT

Word Underline

CTRL+SHIFT+W


Keyboard Shortcut
Old behavior
New behavior
CTRL+SHIFT+F Selects the Font list on the Formatting toolbar. If the Formatting toolbar cannot be seen, CTRL+SHIFT+F displays the Font dialog box. Displays the Font dialog box.
CTRL+SHIFT+G Displays the Word Count dialog box. If the Word Count toolbar is displayed, the Word Count Statistics list is selected. Displays the Word Count dialog box.
CTRL+SHIFT+P Selects the Font Size list on the Formatting toolbar. If the Formatting toolbar cannot be seen, CTRL+SHIFT+P displays the Font dialog box. Displays the Font dialog box.
CTRL+SHIFT+S Selects the Style list on the Formatting toolbar. If the Formatting toolbar cannot be seen, CTRL+SHIFT+S displays the Style dialog box. Displays the Apply Styles task pane.
ALT+N If the AutoText toolbar is displayed and text is selected, ALT+N displays the Create AutoText dialog box. Also, an AutoText entry name is suggested in the Create AutoText dialog box. Triggers the KeyTip that starts with N on the active tab.
ALT+R Changes the view to Reading Layout. If Reading Layout is active, ALT+R displays the Research task pane. Displays the Review tab. If the Review tab is active, ALT+R displays the Research task pane.

Some Universal Shortcuts work with most software

Up one screen Page up key
Down one screen Page down key
Bottom of screen Ctrl + Page down
End of Document Ctrl + End
Beginning of Document Ctrl + Home
Copy (selected text) Ctrl + C
Cut (selected text) Ctrl + X
Paste cut or copied selection Ctrl + V